1. Scope

The internet platform and mobile apps are operated by Lets ACT gUG, Niederwaldstrasse 3, 65187 Wiesbaden, Germany. Lets ACT gUG is a social enterprise and a tax-deductible funding body. All funds are used exclusively for non-profit and charitable purposes in accordance with our policies and within the meaning of the German Tax Code (AO).

These Terms and Conditions apply to all registered users of lets-act.org, the mobile apps and platform visitors. They regulate the rights and obligations of users/visitors when visiting the platform lets-act.org, mobile apps and using the provided functions.

Where lets-act.org is mentioned as a uniform term below, this involves a legal relationship with Lets ACT gUG as operator of the platform. Where the term “non-profit” is used in the following, this also refers to charitable and religious purposes within the meaning of the German Tax Code (AO) in addition to charitable purposes within the meaning of the AO.

In addition to these Terms and Conditions, the Privacy Policy must also be observed.

  1. Registration as a user

2.1. Registration as a user is free of charge. Certain functionalities of lets-act.org are only available for registered users (e.g. joining and supporting a project require prior registration as a user).

2.2. Only users with full legal competency and those acting with the consent of their legal representatives are authorized for use. However, the minimum age of the user is 14 years old in all cases.

2.3. The user must be a natural person and is required to provide only accurate information, in particular regarding their identity and age, when registering.

  1. Duties and obligations of the user

3.1. The user is responsible for their behaviour when using lets-act.org and is fully accountable for all content they post and its accuracy. Before actual participation or posting content, the user must confirm that their conduct or content do not breach regulations, moral expectations or legal rights (e .g. trademark law, the right to bear a name, copyright and data protection law, youth protection regulations). In particular, the user undertakes to obtain the required approval of participants/affected parties/beneficiaries, for example the photographers and the depicted or mentioned individuals, before uploading text and images and to provide lets-act.org with evidence of this at any time upon request. The user releases lets-act.org from any third party claims arising from a breach of this obligation.

3.2. When participating at lets-act.org, the user shall take into consideration that the lets ACT community (i.e. the community of users and the operators of lets-act.org) work together on the basis of mutual respect and fair and reasonable relationships. The utmost measure of restraint and respect towards the differing options of others is required when dealing with issues of belief, religious or political beliefs.

3.3. It is illegal to directly upload, provide links to or otherwise facilitate access to the following content on lets-act.org:

- Material which endangers or impairs young people and development, especially violent, pornographic or otherwise immoral content
- Content that promotes or glorifies hate, violence or any form of discrimination
- False statements of fact and offensive statements
- Vulgar and obscene language, disrespectful, provocative and aggressive communication with other users
- Misleading content
- Calls for boycotts or non-peaceful or otherwise illegal activity

3.4. If the user finds content on lets-act.org which, in their opinion, violates existing laws or the Conditions of Use, they shall inform lets-act.org of this fact, e. g. by email to connect@lets-act.org or by post (Lets ACT gUG, Niederwaldstrasse 3, 65187 Wiesbaden, Germany).

3.5. If lets-act.org gains knowledge of prohibited content or suspects the existence of such content, lets-act.org is entitled to remove this content from the platform at any time.

3.6. An excessive negative impact of lets-act.org is to be avoided. In particular, measures are prohibited which may compromise the integrity, stability and availability of the IT systems of lets-act.org.

3.7. Passwords and other data used to access lets-act.org must be chosen by the user in accordance with the general principles of password security and must be kept strictly confidential. lets-act.org must be informed immediately if the user has reason to believe that the safety of lets-act.org or access to its website have been compromised.

  1. Rights of use

4.1. If the user uploads text, images, or other content to lets-act.org, they grant lets-act.org the right to use such content on lets-act.org, on other fund-raising platforms operated by Lets ACT gUG and fund-raising apps, in promotional material for the platform lets-act.org and Lets ACT gUG, including social media channels, and the API interface and iFrames on websites and in apps of lets-act.org’s partners, both on and offline. Lets-act.org is in particular entitled to process and in particular abbreviate and save the content and make it publicly available on the platform or the API interface accessible, taking the original meaning into consideration. Distinct and clearly displayed alternative instructions when uploading the content remain unaffected.

4.2. The user also releases lets-act.org from any third-party claims resulting from a breach of paragraph 3.1, to the extent that the content uploaded to lets-act.org by the user is used on other fund-raising portals and fund-raising apps of Lets ACT gUG and on the partner websites and partner apps in accordance with paragraph 4.1..

  1. Provision of lets-act.org

Lets-act.org will endeavour to maintain the uninterrupted availability of the platform. The aim is to achieve availability of 97 % each year. Specific availability is not guaranteed. Lets-act.org is in particular authorised to take the platform off the network, both for regular and unscheduled maintenance work. Lets-act.org is entitled to change the functionality, appearance and other features of the platform as it chooses. Access to the platform is only provided for the current version. Lets-act.org is not obliged to store or save versions or content on behalf of users.

  1. Termination, suspension of access, deleting content

6.1. Usage as a registered user can be terminated by lets-act.org or the user at any time by submitting a notification in writing and shall end at the end of the month following the termination.

6.2. The right to extraordinary termination for good cause remains unaffected. Good cause for termination by lets-act.org in particular includes situations where the user has significantly or repeatedly breached their obligations as defined in paragraph 3 of this agreement or in the case of incorrect registration data.

6.3. Lets-act.org is entitled to prevent the user from accessing individual or all functionalities of lets-act.org, irrespective of the right to extraordinary termination. In particular, this prevention of access affects the option of uploading or amending content on lets-act.org. Lets-act.org is furthermore entitled to review, block or delete all content uploaded to lets-act.org. Lets-act.org shall in particular make use of this right if third parties report the violation of any laws, third party rights or the rules of lets-act.org show by specific content or users.

6.4. Prior to termination for good cause or the prevention of access by a user or blocking of content, the user shall have an opportunity to comment.

6.5. After termination of the contractual relationship, the user profile is anonymous on the platform. For more information, please see our Data Protection Policy.

  1. Liability

The liability of lets-act.org is excluded for all damages and liability claims, regardless of their legal grounds (e.g. warranty, delay, impossibility of performance, breach of duty or tort), except for claims:
due to injury to life, body and health,
due to fraudulent intent or on the basis of a warranty,
due to wilful intent or grossly negligent conduct of lets-act.org or their legal representatives,
in accordance with the German Product Liability Act (Produkthaftungsgesetz)
The legal regulations apply to these exceptions.

  1. Donation Process

Within the scope of these Terms of Use, the donation process refers to the donation made by the supporter to lets-act.org, specifying a “fund-raising goal” where appropriate. Lets-act.org defines a fund-raising goal as a project, organisation or fund-raiser for a project which advertises on lets-act.org to raise funds and which lets-act.org can support within the scope of its donation decisions as a funding body. The support may take the form of a cash donation or the provision of voluntary work free of charge. Lets-act.org aims to take the fund-raising goal requested by the supporter into account when allocating the funds. However, the supporter expressly has no legal right to demand that the donated funds are donated onwards to the target specified by the supporter. When using the funds, lets-act.org takes into account the wishes of the supporter and its statutory charitable purposes, the valid terms and conditions and the principle of the timely use of funds, according to which it is generally required to use its funds for its tax-privileged statutory purposes in a timely manner, and regularly reports on the use of the funds on lets-act.org.

8.1. Role of lets-act.org

8.1.1. Lets-act.org reviews the projects before their publication to determine the social purpose of their intended implementation. Lets-act.org also requests evidence in the form of an up-to-date exemption notification to verify that the organisation responsible for the project is recognised as being non-profit within the meaning of German tax law.

8.1.2. Lets-act.org recommends that users should only support a fund-raising goal if the supporter knows the organisation or representative or if the fund-raising goal has been recommended by a trustworthy person and they deem this to be suitable on the basis of the descriptions. Each supporter is personally responsible for obtaining all the information which they need, if applicable, to indicate a desired donation target.

8.2. Cash donations

8.2.1. Cash can be donated in the form of one-off payments or recurring payments (“regular donations”). Regular donations can be cancelled at dauerspende-kuendigen.lets-act.org at any time with immediate effect.

When making cash donations, the requested fund-raising goal is usually a “project” at lets-act.org. The planned use of the donations is described in the “project description”. For this purpose, each project contains one or more “project requirements” in which the “project representative” indicates the anticipated requirements for the implementation of the corresponding project.

A requested fund-raising goal can also be a “fund-raiser” or organisation on lets-act.org.

Details regarding the concepts and the uploading conditions can be found in the Terms and Conditions for Organisations, Projects and Volunteers.

8.2.2. Donations decision – following the application for a donation by the project representative, lets-act.org decides on how donations collected will be allocated. During its donations decision, lets-act.org usually takes the following criteria into account:

The organisation and the project meet the formal requirements (verified charitable status, has tax-privileged purposes in accordance with our policies).

The project representative must provide an informative project update and state how the funds will be used at the time of the donation payment.

The requested donations exceed EUR 20.00. Lets-act.org determines the funding level. Lets-act.org is entitled to use the services of third parties for this purpose.

Lets-act.org still considers the project to be worthy of support.

The donation is usually made to the project representative within six weeks after a positive decision regarding a donation request by lets-act.org. However, lets-act.org reserves the right to allocate funds without being requested to do so if the funds are fully available. The funds are transferred to the organisation responsible for the project.

8.2.3. Anonymous donations – the supporter has the option of making a virtually anonymous donation as either a registered or unregistered user.

The supporter provides their name, email address, postal address and bank account details during the donation process. This data is used for authentication purposes during the payment process.

When using the comment function, the supporter can choose whether their support should appear with or without their donated amount and their name and picture (if a picture is available) on the platform. If the supporter decides that their support will be displayed with no name and picture, they will appear as an “anonymous supporter”. The default setting for the respective display is based on the Privacy Policy in “Donation Process”.

8.2.4. Use of donations to cover costs – When a cash donation is made, lets-act.org will decide whether to pass on the amount donated to lets-act.org. This decision only relates to the amount minus fees for transaction costs and platform fees.

8.2.5. Donations to support lets-act.org – In the event of a cash donation, it is possible to request that some of the donated amount or the entire donated amount remain with lets-act.org to pursue its purposes in accordance with its policies. This option is explained during the donation process. The suggested amount can be changed or completely deleted by the supporter.

8.2.6. Fund-raising campaigns – lets-act.org provides users with the opportunity to set up fund-raising campaigns on the platform. In a fund-raising campaign, the fund-raiser (registered user) suggests that people come together to support one or more projects on lets-act.org to mark a special occasion (e.g. their birthday or a marathon) by making cash donations. The supporters, not the fund-raisers, receive the donation confirmation within the meaning of paragraph 8.2.10. The fund-raisers specify the projects selected in the fund-raising campaign as requested fund-raising goals. They are asked to assign the donations collected in its fund-raising campaign to the selected projects as soon as possible.

Failing a timely allocation the donations, lets-act.org will send a reminder email to the fund-raiser ten months after receipt of the last donation. This reminder will ask the fund-raiser to allocate the donations to the desired fund-raising goals. If the fund-raiser fails to comply with this request, lets-act.org can end the fund-raising campaign two months after this reminder. Lets-act.org will then, taking the desired fund-raising goals into account, either allocate the donations itself or the donated sum will remain with lets-act.org for the pursuit of its statutory purposes.

The latter is, for example, always applicable when it is not possible to allocate donations to any of the selected projects, as the projects are, for instance, now fully funded or are completed or cancelled in accordance with paragraph 8.3..

Even after completion of a fund-raising campaign, this and any uploaded content remain visible on the platform for transparency reasons so that the previous fund-raising campaign can be tracked.

8.2.7. Legal obligation – The supporter undertakes to ultimately provide the contributed funds for their desired fund-raising goal support with no deductions for any money transfer costs. The repayment of donations to supporters is not possible.

8.2.8. Payment & Security – Payments can be made using the various services offered on the platform (e.g. by credit card, debit card, PayPal). In this regard, the special conditions of the respective provider also apply. The donation process on lets-act.org is secure. The data is transmitted using an encrypted connection (SSL) and is only processed by lets-act.org in connection with the donation.

If the supporter participates in the SEPA direct debit scheme, lets-act.org will send the supporter preliminary information (a pre-notification) before each SEPA direct debit (in the case of regular donations, before the first SEPA direct debit for the standing order) specifying the debit amount and payment date. The supporter will receive the preliminary information at least one day before the payment date for the SEPA direct debit. The preliminary information can be sent separately or as part of other messages

8.2.9. Publication/review of donations – An important aspect of lets-act.org is transparency in the management of projects. The Data Protection Policy applies to the publication of donations and can be viewed in the current valid version at lets-act.org. In addition, the supporter authorises lets-act.org to review the information provided by the recipient and/or payment intermediary (“Payment Service Provider”) to check whether and to what extent a promised donation has been paid. Lets-act.org is also entitled to save this information to provide details to authorities and other third parties as required by law for the duration stipulated by law.

8.2.10. Donation receipt – A donation receipt will only be issued by lets-act.org if lets-act.org has the required information to issue the donation receipt, in particular name and address details. Contributions, which can be granted for a donation receipt, are identified as such on lets-act.org.

Donation receipts are normally issued annually at the end of a calendar year with retroactive effect. There is no entitlement to an interim certificate.

8.3. End and termination of a donation project

8.3.1. Donations project terminated by the project manager
100% funded projects – 100% funded projects can either be terminated by the project representative themselves or terminated by lets-act.org.

Early termination of projects without 100% funding – The project representative is required to end their project if they do not intend to fully complete their project on the platform. The project representative is required to state the reason for the termination of their project and the appropriate use of donations already donated to the organisation responsible for the project and can request payment of the donations made up to the end of the project. Lets-act.org then decides whether it will pass on the donations to the organisation responsible for the project in accordance with paragraph 8.2.2. If lets-act.org decides not to accept the donation request, the donation amount already raised will remain with lets-act.org, which will use these funds for the pursuit of its statutory purposes.
Projects remain visible on lets-act.org as inactive projects for transparency reasons.

8.3.2. Cancellation of a donations project by the project representative – If it is no longer possible to achieve the project target as specified in the project description or if there is a serious risk, the project representative is required to cancel the project and provide a corresponding notification on the platform. In this case, the previously raised donated amount will remain with lets-act.org, which will use the funds to pursue its statutory purposes.

If no donations have been raised by the project cancellation date, the project representative can delete the project. Otherwise, the projects remain visible on lets-act.org as inactive projects for transparency reasons.

8.3.3. Cancellation of a donation project by lets-act.org – Furthermore, lets-act.org is entitled to cancel a project in the following cases:
Serious violations of the Terms and Conditions for Volunteers, tax-privileged organisations and projects. In this case, the previously raised donated sums which have not yet been passed on will remain with lets-act.org, which will use the funds to pursue its statutory purposes.
Omission of the timely request for the allocation of the collected donations. Lets-act.org regularly sends the project representatives reminder emails stating the donated amount available to be claimed for the project on lets-act.org. Project representatives are obliged to apply for donations promptly within ten months of receipt.
Failure to achieve the minimum donation amount (see paragraph 8.2.2).

In these cases, the projects also remain visible on lets-act.org as inactive projects, unless the project has not received any donations yet when the project is cancelled.

  1. Changes to Terms and Conditions

These terms and conditions are valid from November 2017 and are currently valid.

We reserve the right to make changes to our terms and conditions at any time without restriction, in particular in order to adapt them to legislative or technical changes. The updates will be posted on our website 30 days before they take effect. Registered users are informed about upcoming changes at the same time by email. We therefore ask you to regularly refer to the latest version on our website.

For comments or questions about the Terms and Conditions of lets-act.org, please contact our community representative at any time.

Lets ACT gUG
Niederwaldstrasse 3
65187 Wiesbaden

  1. Governing law and place of jurisdiction

The law of the Federal Republic of Germany applies, excluding the CISG. The headquarters of Lets ACT gUG are agreed as the place of jurisdiction.


© LET-ACT 2019 HRB-30242